Administrative Assistant-II

 
Location: Collegeville, Pennsylvania
Posted On: 7/14/2017
Job Code: 8088-1
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Job Description
 
Job Description: POSITION SUMMARY
• This role supports the leaders within the PIH Emerging Markets Marketing team. The role is based in Collegeville, PA. The Administrative Assistant will provide comprehensive support to senior members of the Regional LATAM team and the Emerging Markets leadership team, executing a full range of prioritized administrative and support duties for a team of up to 6 people.

POSITION RESPONSIBILITIES
• Responsible for logistics of meetings in Collegeville and New York offices including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics
• Organization, prioritization, and handling of daily office activities. This will require effective calendar management, including scheduling meetings, teleconferences and videoconferences
• Travel management required. This often includes complex international travel, visa preparation, ground, and hotel as well as selecting restaurants/menus.
• Management of meeting logistics internationally will be required, working with colleagues in other countries or meeting planner in partnership with a regional brand director
• Process expense reports (i.e., creating and submitting expense reports; gathering receipts and charge details; and AMEX reconciliation)
• Manage the opening of purchase orders through Ariba and help with forecasting and budget management across the three teams, working knowledge of ePA3 and financial systems in Ariba a plus
• Assist the Regional Brand Directors with management of projects and tactics in GCMA, including uploading of documents, tracking approvals and distribution of final approved materials to the markets
* Demonstrated strong self-starter, independent, pro-active and self-motivated while having the flexibility to handle change calmly and professionally

ORGANIZATIONAL RELATIONSHIPS
• The Marketing Administrative Assistant will provide comprehensive support to senior members of the Regional LATAM team and the Emerging Markets leadership team, executing a full range of prioritized administrative and support duties for a team of up to 6 people.

EDUCATION AND EXPERIENCE
• Candidate should have a minimum of a high school degree or equivalent with 5-7 years administrative experience or a 4 year degree with 1-3 years of experience that demonstrates an ability to carry out all office functions proficiently and to complete quality work on a timely basis

TECHNICAL SKILLS REQUIREMENTS
• Ability to work well both in team environment as well as operate independently with minimal supervision
• Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization
• Strong organizational knowledge of headquarters environment, organization processes and procedures preferred
• Use good judgment while working with sensitive, confidential material and information
• Excellent attention to detail
• Proficiency in MS Word, Excel, PowerPoint and Outlook as well as in systems are preferred

• Excellent oral and written communication skills

• Expert knowledge of specific applications, systems and processes (e.g. WebEx, Videoconferencing, IT platforms, SharePoint, Ariba) preferred
English language proficiency required
Category:IT  code:new
 
 
Job Requirements
 
 
Ariba, Marketing, Logistics, MS Excel, Management, MS Word, MS Outlook
 

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Contact Details
 
Recruiter
Veena Vinod
 
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