Administrative Assistant III

Location: New York City, New York
Posted On: 7/12/2017
Job Code: 4857_Administrative
Job Description
Job Description:
Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a This role is accountable for a comprehensive range of administrative support to the Senior Vice President, Talent and Organizational Performance Solutions (TOPS) and Chief Talent Officer for Company. The successful candidate will execute a full range of administrative duties with a high degree of judgment to effectively manage the SVP’s office which will include continuous interaction with the Executive Leadership team (ELT), HR Leadership team (HRLT) and the TOPS Leadership team. This position will report directly to the SVP, Chief Talent Office and is based at New York Headquarters.
? Provide full range of administrative support including managing dynamic calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, screening and triaging phone calls, ordering supplies and processing expenses.
? Complete quality work on a timely basis, with ability to identify and prioritize most urgent issues and to resolve them appropriately.
? Expedite flow of work and initiate follow-up when necessary. Exercise sound judgment, anticipate issues before they develop into problems, and resolve potential conflicts to ensure deadlines are met.
? Safeguard correspondence/documents of a confidential nature.
? Demonstrate expert collaboration and communication skills in a team environment, and share knowledge, influence best-practices, and coordinate workflow.
? Participate in group/HR community meetings as needed or required.
? Work with TOPS Operations to coordinate LT team meetings, prepare agendas, minutes/action items when necessary, reports and presentations.
? Work well in self-directed environment, with minimal instruction needed, and take accountability for decisions and outcomes.
? Work well with staff located across various geographies, as well as with external contacts, to coordinate schedules and priorities.
? Provide basic administrative support to visitors including, scheduling meetings, updating travel arrangements and providing other site specific assistance.
Category:IT  code:new
Job Requirements
MS Outlook

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Contact Details
Ajay Rajauriya