Events Coordinator II

Location: New York, New York
Posted On: 5/3/2017
Job Code: 5919_EC_NY
Job Description
Job Description
• Sourcing and contract negotiations/administration
• Reconcile final billing from all vendors (including hotel)
• Program logistics management – may have to plan a few small events on his/her own
• Coordination of logistics requirements with suppliers as required to meet program objectives
• Attendee Management through client’s meeting technology
• Budget Management utilizing Client current methodology and tools
• Payment and reconciliation utilizing client current process and tools
• Liaison between internal departments
• Responsible for management of program budget based on client’s current process and tools utilized for those events that he/she will manage solely.
• Negotiate best possible rates/deals with suppliers based on client’s definition of savings and utilizing its data collection tool
• Be able to support all aspects of on-site management & execution of travel program (create on-site attendee meeting packet, registration & information desk staffing, manage vendors, oversee set-ups for meetings and F&B functions, coordinate awards, premiums and gift distribution, manage room and suite allocations, manage transportation needs and changes, liaison with production and/or AV vendor, etc.)
• Support client’s internal team as needed with the following pre-onsite materials
o Completion of on-site staff work schedules
o Coordination of required materials for on-site team/staff
o Coordinate and travel on site selections and inspections

To discuss further on this or to schedule an interview,
Contact – Shivani Shah
Category:Non-IT  code:new
Job Requirements
event coordinator experience, sourcing, contract negotiation skills, travel management

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Contact Details
Shivani Shah
E-mail Address