Admin Coordinator III

Location: Weston, Florida
Posted On: 3/14/2017
Job Code: ADC28FL
Job Description
Summary: Under general supervision, has responsibility in the sales order process from creation of order to creating a delivery document. Requires extensive knowledge and skills in the Order Processing function. Collaborates and interacts with all subordinates and levels of management in Marketing, Demand Management, Distribution Center, Finance, Call Center, Contracts and Sales Operations. Highly visible position requiring a high level of accuracy and accountability. Must be able to operate independently with the authority to make decisions within the scope of responsibility.

Essential Job Functions: This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws.
• Responsible for creation, change and delivery of all sales order types (i.e., EDI, email or fax). Handles allocation of orders, cancellations, rejections, creating various changes in the order (i.e. quantity, priority levels, terms) requested by internal customers.
• Monitors and releases orders due to OMS, SOMS, IMA and pricing violations, interacting with Marketing, Demand management and Distribution Center.
• Maintenance of all components of Sales Order changes and the necessary communication regarding the changes.
• Following all PDMA/FDA regulations as they apply to Physician Sampling.
• Prints orders, customer account number look-up and entry of manual orders, received by fax or e-mail from Customer Service, Physicians, Marketing, Sales or Contracts departments.
• Communicates pertinent information on status of orders to senior management and internal departments..
• In the absence of the manager; functions as department lead, responsible to delegate the daily workload to the staff. Assists manager in coaching and training of staff, as required.
• Creates, reviews and updates current operational procedures, as required. Runs systems reports as needed.
• Supports quarter end/year end and product launch initiatives.
• Complies with Company policies and procedures, including safety rules and regulations.
• Performs related duties as assigned.
Category:IT  code:new
Job Requirements
Good Manufacturing Practices (cGMP), Food and Drug Administration (FDA), and other regulatory requirements.
• Standard office procedures, practices and protocols.

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Contact Details
Vishal Singh
E-mail Address