Accounts Receivable Specialist

Location: Mason, Ohio
Posted On: 3/8/2017
Job Code: Accounts Receivable
Job Description

Manage invoice activity as assigned by the Accounts Receivable Supervisor for both sublease and franchise customers, including but not limited to items noted below. Maintain a high level of customer service for both internal and external customers. Must be detail oriented. Achieve and maintain expected level of productivity ensuring accuracy and timeliness of processing, ensure all monthly deadlines are met. Develop a working knowledge of all systems. Comply with all SOX regulations. Assume additional responsibilities and assist with special projects as needed or directed.


• Compile, submit and track all IS Retail Customer Master Data (CMD) changes for department within 24-48 hours, including new doctor setup and terminations. Ensure all CMD changes are accurate.
• Invoice and reconcile all rent files for Sublease and Franchisee locations.
• Process weekly Sunglass Hut Gift Card invoices timely and accurately.
• Complete Monthly Franchise Royalty (MFR) Invoice write ups and keying any manual invoices within the given time constraints each month. Create and send invoice copies to all Canada locations prior to monthly MFR sweep.
• Process and track all RQC (Regional Quality Coordinator) credits for timely and accurate processing.
• Compile load files with applicable billing documents by due date and type for banking sweeps.
• Track, correct and release any Safety Invoice billing errors.
• Create monthly manual statements for all Boutique Customers.
• Coordinate with the mailroom for large print job, statements and/or dunnings, to print timely for mailing.
• Process weekly payments to doctors and ensure that approval levels have been met and documented. Track payments to ensure that no duplicates are made.
• Process other manual billing transactions per set schedule and as requested.
• Respond to phone calls from customers, research questions and/or problems and bring resolution to those items. Ensure that the Customer’s needs are being met.
• Responsible for providing excellent customer service to internal and external customers. Return phone calls and/or emails within 24-48 hours.
• Manage Sublease Filing/Scanning project.
• Assume additional responsibilities and performs special projects as needed or directed.
• Comply with all SOX regulations, established department internal controls, approval guidelines and other defined controls.

• Superior written & oral communication
• Critical thinking, analytical skills, problem resolution
• Strong multi-tasker
• Customer Focus
• Computer/Software Skills (Advance MS Excel, SAP)

• High School Diploma required, Accounting Student or Recent Grad with accounting degree preferred
• Previous experience with accounting and/or accounts receivable (AR)
• Advanced MS Office including Excel
• Fundamental SAP experience preferred
Category:Non-IT  code:new
Job Requirements

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Contact Details
Paola Macapagal