Executive Assistant

Location: Germantown, Maryland
Posted On: 10/7/2017
Job Code: 4375_ExecAst_MD_BRD
Job Description
Project Duration: 2 months (temp to perm)

Job Functions:
• Support C Suite Executives
• Produce information; spreadsheets, reports and presentations for use in internal and external executive meetings
• Provides historical reference by developing and utilizing filing and retrieval systems
• Coordinates messages, appointments, and information to callers
• Assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, headcount reports etc.
• Research and make travel plans for executives comprising of air travel, hotel accommodations, ground transportation, VISA applications, and other related services ; must have experience with International travel
• Process expenses for Executives using Concur
• Reviews expense reports, ensures guidelines are met
• Administers programs, projects, and / or processes specific to Transportation Team
• Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, and operations
• May assist in budget preparation and control activities
• Manages executive’s schedule; Schedule appointments and meetings based on business priorities
• Schedule Deal Reviews for Transportation Sales Team
• Monitors internal processes; implements procedural and policy changes to improve operational efficiency
• Facilitate recruiting calls, organizes onboarding, orientation and training of new employees
• Provides a wide variety of administrative and staff support services executive direct support
• Confirm attendees and manage the agenda/logistics of all meetings related to the Transportation team including setting up conference calls and web presentations
• Arrange for meeting space, food, and beverages as required for department and group meetings
• Ability to remain energetic and positive in a fast paced environment
• Maintains a high level of confidentiality at all times.
• Must be a team player
Category:Non-IT  code:new
Job Requirements
• Strong Outlook calendaring skills required
• Advanced MS Office skills in Word, Power Point and Excel a must; MS Visio a plus

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Contact Details
Jeevan Chauhan