Administrative Assistant

 
Location: Memphis, Tennessee
Posted On: 10/4/2017
Job Code: 7460_Admin_TN_MP
Print
 
Job Description
 
SUMMARY: The Administrative Assistant II will coordinate and perform all administrative functions supporting management and departmental staff as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinate and maintain daily schedule for management and departmental staff as requested.
• Efficiently triage incoming calls and distribute to the appropriate staff.
• Maintain proper phone coverage at all times.
• Perform general administrative duties (i.e., messages, photocopies, faxes, expense reports, Federal shipments and accounting functions).
• Coordinate and schedule travel arrangements for departmental staff as requested.
• Prepare and proofread correspondence and confidential documents.
• Perform administrative aspects of departmental projects.
• Create and maintain physical and electronic files in an orderly and sensible fashion.
• Maintain staff attendance and vacation reporting records.
• Ensure that all pending matters are referred to appropriate management levels and perform follow-up as needed.
• Track deadlines in coordination with appropriate management and staff to ensure that all deadlines are met in a timely fashion.
• Process and track payments to outside vendors.
• Process and track expense reports, purchase orders, check requests, etc. and follow up with the necessary departments to ensure completion.
• Schedule and set up meetings, conference rooms, interview schedules, VIP/MVPs, and catering.

• Maintain a high level of business etiquette in receiving customers and guests.

• Maintain total confidentiality in all matters of correspondence, telephone messages, and personal conversations.
• Order and maintain adequate supplies using good fiscal judgment in all purchases.
• Exercise a positive team spirit and be responsive to all inquiries in support of the client Mission


QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



EDUCATION and EXPERIENCE REQUIREMENTS:
High school diploma plus three to five years of related business experience with similar job skills. Some college level course work preferred.

OTHER SKILLS and ABILITIES:
• High proficiency with MS Office to include, Word, Excel, Outlook and PowerPoint
• Excellent organizational skills
• Solid interpersonal skills
• Great attention to detail
• Ability to work with multiple instructions
• Ability to organize, prioritize work and meet deadlines
• Ability to manage multiple high-priority projects
• Ability to handle spontaneous changes in priorities
• Flexibility and ability to adapt to change
• Solid written and oral communication skills
• Professional étiquette (telephone, correspondence, email, and in person)
• Achievement-oriented
• Self-starter
• Willingness to work independently in a fast-paced environment
• Conducts actions and makes decisions based on solid ethics
• Very strong work ethic
• Ability to work effectively in a team environment and build strong working relationships
• Demonstrated influence skills
• Good writing and formatting skills for professional correspondence
• Typing skills of 55 wpm
• Ability to use office equipment
• Exemplify ownership and accountability in responsibilities
• Willingness to learn and take constructive criticism.
• Highly motivated with desire to deliver outstanding professional work
Category:IT  code:new
 
 
Job Requirements
 
 
schedule travel,conference rooms, interview schedules,Word, Excel, Outlook and PowerPoint,
 

Not Ready to Apply?
Contact Details
 
Recruiter
Sparsh Patel
 
Phone
 
E-mail Address
 
LinkedIn