Administrative Assistant

Location: Memphis, Tennessee
Posted On: 10/4/2017
Job Code: 7460_Admin_TN_MP
Job Description
SUMMARY: The Administrative Assistant II will coordinate and perform all administrative functions supporting management and departmental staff as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinate and maintain daily schedule for management and departmental staff as requested.
• Efficiently triage incoming calls and distribute to the appropriate staff.
• Maintain proper phone coverage at all times.
• Perform general administrative duties (i.e., messages, photocopies, faxes, expense reports, Federal shipments and accounting functions).
• Coordinate and schedule travel arrangements for departmental staff as requested.
• Prepare and proofread correspondence and confidential documents.
• Perform administrative aspects of departmental projects.
• Create and maintain physical and electronic files in an orderly and sensible fashion.
• Maintain staff attendance and vacation reporting records.
• Ensure that all pending matters are referred to appropriate management levels and perform follow-up as needed.
• Track deadlines in coordination with appropriate management and staff to ensure that all deadlines are met in a timely fashion.
• Process and track payments to outside vendors.
• Process and track expense reports, purchase orders, check requests, etc. and follow up with the necessary departments to ensure completion.
• Schedule and set up meetings, conference rooms, interview schedules, VIP/MVPs, and catering.

• Maintain a high level of business etiquette in receiving customers and guests.

• Maintain total confidentiality in all matters of correspondence, telephone messages, and personal conversations.
• Order and maintain adequate supplies using good fiscal judgment in all purchases.
• Exercise a positive team spirit and be responsive to all inquiries in support of the client Mission

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma plus three to five years of related business experience with similar job skills. Some college level course work preferred.

• High proficiency with MS Office to include, Word, Excel, Outlook and PowerPoint
• Excellent organizational skills
• Solid interpersonal skills
• Great attention to detail
• Ability to work with multiple instructions
• Ability to organize, prioritize work and meet deadlines
• Ability to manage multiple high-priority projects
• Ability to handle spontaneous changes in priorities
• Flexibility and ability to adapt to change
• Solid written and oral communication skills
• Professional étiquette (telephone, correspondence, email, and in person)
• Achievement-oriented
• Self-starter
• Willingness to work independently in a fast-paced environment
• Conducts actions and makes decisions based on solid ethics
• Very strong work ethic
• Ability to work effectively in a team environment and build strong working relationships
• Demonstrated influence skills
• Good writing and formatting skills for professional correspondence
• Typing skills of 55 wpm
• Ability to use office equipment
• Exemplify ownership and accountability in responsibilities
• Willingness to learn and take constructive criticism.
• Highly motivated with desire to deliver outstanding professional work
Category:IT  code:new
Job Requirements
schedule travel,conference rooms, interview schedules,Word, Excel, Outlook and PowerPoint,

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Contact Details
Sparsh Patel
E-mail Address