Administrative Assistant

 
Location: Houston, Texas
Posted On: 10/3/2017
Job Code: 4983_Administrative
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Job Description
 
• Provides friendly service to and maintains positive relationships with all internal and external Customers.
• Works in a cooperative spirit to ensure the success of our Company.
• Performs secretarial and administrative duties for A & L Leadership and staff under minimal supervision.
• Answers calls, relays and takes messages, transfers calls, provides assistance to callers, screens calls and places calls for management.
• Maintains department personnel files and paperwork.
• Organizes and maintains payroll file room and coordination of timely rotation of files to off-site storage facility.
• Orders supplies using established Company vendors and ordering methods.
• Opens, sorts, screens and responds to incoming mail.
• Composes types and edits correspondence.
• Compiles data and prepares special reports; gathers and summarizes data.
• Makes arrangements for meetings and luncheons as directed by the department Leadership Team.
• Maintains appointment calendars for management.
• Arranges travel and accommodations for management and staff.
• Establishes meeting times secures location and contacts attendees.
• Establishes and maintains files and other information for reference and control purposes.
• Prepares confidential paperwork regarding performance appraisals, promotions and other people-related issues for management.
• Maintains invoice and budget files and assists in the compilation of variance reports.
• Operates computer equipment utilizing word processing, spreadsheet, data base management and presentation software.
• Some data entry may be required. Operates copy machine, FAX equipment and other standard office equipment.
• May perform other job duties as directed by A&L Leadership. Must be able to meet any physical ability requirements listed on this description.
• May perform other job duties as directed by Employee's Leaders.
• Responsible for making arrangements for meetings and luncheons and handle travel arrangements as necessary.

Category:Non-IT  code:new
 
 
Job Requirements
 
 
• High School diploma or equivalency required.
• Experience Previous analytical/technical experience preferred. Skills/Abilities/Knowledge/Work Style
• Must provide friendly service to and maintains positive relationships with all internal and external Customers.
• Operation of multi-line telephone with courtesy and sufficient speed.

• Ability to operation copy machine, FAX machine and other standard office equipment.
• Open, sort and screen incoming mail.
• Must master computer software applications such as Outlook, Quickbase, MS Word, Excel, PowerPoint and Access.
• Must have sufficient ability to handle and resolve office administration tasks.
• Must be able to perform mathematical computations.
• Must possess excellent organization skills including establishing and maintaining files for reference and control purposes.
• Must work under tight time constraints including meeting unforeseen deadlines to accomplish assignments and projects.
• Must be able to effectively communicate verbally, by telephone and face to face.
• Must have ability to keyboard with sufficient speed and accuracy to meet the demands of the job.
• Must be able to read documents, follow instructions, learn and understand office procedures.
• Must compile data and prepare special reports.
• Responsible for the payroll records for the entire A&L Department, including Incentive Passes.
• Must have ability or must gain ability to use SWEEP for ordering department supplies. Other Qualifications
• Must be able to work varying schedules and work weekends as required.
• Must be able to work occasional overtime, as necessary.
• Must be able to comply with Company attendance standards as described in established guidelines.
• Must meet confidentiality expectations as to confidential, proprietary and sensitive Company information.
• Must maintain a well-groomed appearance per Company appearance standards as described in established guidelines.
• Must be a U.S. citizen or have authorization to work in the United States as defined by the Immigration Reform Act of 1986. Schedule - 6am-3pm with Wed/Thurs off (working weekends and most likely holidays)
 

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Contact Details
 
Recruiter
Priyadarshini M
 
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