Events Specialist

Location: Wauwatosa, Wisconsin
Posted On: 9/12/2017
Job Code: 4236_ES_WI
Job Description
The primary responsibility of this role will be to ensure the smooth and efficient support to the Global Events/Customer Programs Shared Services team. Responsibilities will be broad and changeable in nature ranging from coordinating or leading special exhibit/event projects, arranging customer visits, hotel contracts, invoice processing and sunshine act reporting. The role ensures consistency across all P&Ls/Regions, as well as provides planning, shipping, coordination, staging and logistics support for all events, exhibits and customer visits.

Key responsibilities include (but not limited to):
· Provide calendar, meeting, and customer logistic management
· Coordinate customer travel arrangements and logistics
· Support with general office administration
· Support teams by training or supporting others on event and visit technology and tools
· Inputs departmental invoices and helps manage budget inquires by working closely with the financial support manager
· AST Super User proficient with Sunshine Act working
· Assists in the coordination of ongoing budget/maintenance and product placement within all showrooms
· Coordinating customer visit programs and customer travel logistics with customer program team
· Works closely with Customer Programs Coordinators and acts as backup when needed
· Implementing events and/or exhibit standards (where applicable)
· Customer programs and event operation needs (where applicable)
Category:IT  code:new
Job Requirements
Quality Specific Goals:
· AST Super User
· Complete all planned Quality & Compliance training within the defined deadlines
· Identify and report any quality or compliance concerns and take immediate corrective action as required

Required Qualifications:
· Bachelor’s Degree of Marketing, Communications, Business Administration or related field required
· Knowledge and expertise in Sunshine Act/ AST Super User
· 1+ years’ experience planning and implementing travel logistics and event planning
· Experience with customer and sales engagement
· Proven communications skills, both verbal and written
· Proven organizational, project, and planning skills
· Budget management
· Ability to interface effectively with all team levels (including executive)

Preferred Qualifications:
· Experience in healthcare or pharmaceuticals would be a plus
· Experience in working with diverse global teams and directing multiple vendors
· Ability to work effectively in a fast paced team environment

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Contact Details
Mathusha G