Executive Assistant

Location: Plano, Texas
Posted On: 8/10/2017
Job Code: CW Executive Assista
Job Description
Position: Executive Assistant
Location: Plano, TX 75024
Duration: 12+ months of contract (with potential to extend or convert to full time depending on performance and business needs)

Job Summary:
• Facilitates the flow of information/documentation and processes assigned work promptly and accurately to meet the needs of internal and external customers.
• Provides executive level administrative support to the Client's Treasurer, Japan Staff to ensure maximum productivity and effectiveness.

Essential Job Functions / Accountabilities:
• Provides day to day executive level administrative support that includes multiple interactions with several departments including but not limited to planning and coordinating global interactions while managing the complexity of multiple time zones
• Communicates and coordinates meetings with diverse Japanese Financial Institutions who offer proposals of Funding opportunities.
• Anticipates internal and external customer needs while managing multiple support areas
• Supports responsible executive and department staff with highly confidential matters
• Prepares written communications and presentations in both, Japanese and English, to internal and external customers, auditors, stakeholders and team members

The following functions/accountabilities are essential for all jobs:
• Work collaboratively with team members
• Meet regular performance expectations
• Ability to maintain regular and predictable attendance to support team and business objectives.
• Capability to work flexible hours, which may include day, evening and weekend hours, and mandatory overtime as necessary when coordinating multiple time zones.
• Ability to be at work on time, to return from breaks and lunch periods on time and to leave the work area after the end of their scheduled workday (applicable to jobs subject to attendance policy)

Other related functions/accountabilities may be assigned, but are not essential:
Additional Job Functions:
• Servers as communication hub for Japan Staff
• Supports high level visits from other Executives traveling from Japan
• Ability to network at a global level
• Prioritizes projects and meets all required timeliness

Must Haves:
• High School Diploma
• 5-10 years of relevant work experience
• Ability to professionally communicate both, verbally and written in English and Japanese languages
• Global company experience
• MUST be flexible in hours, heavy night shifts due to time zone
• Ability to handle confidential/sensitive information
• Strong scheduling skills/know how
• Strong verbal and interpersonal skills to deal with a variety of levels across the organization
• Strong attention to detail
• Ability to multi task and prioritize tasks

Preferred/ Nice-to-haves:
• BA or BS degree
• 10+ years of relevant work experience
• Financial services industry experience
Category:IT  code:new
Job Requirements
Project Management, .NET, Excel, Management, Outlook, Word, Direct3D

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Contact Details
Shienna Bicera