Executive Assistant

 
Location: New York City, New York
Posted On: 8/7/2017
Job Code: 7908_EA_NY
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Job Description
 
Job Requirements
• Be responsible for heavy calendar management for functional manager, requiring interaction with internal and external executives and assistants, as well as consultants, to coordinate a variety of executive meetings;
• Communicate and handle incoming and outgoing emails on behalf of functional manager and respond where appropriate;
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary for functional manager;
• Promptly screen and handle the daily calls and inquiries and respond independently to routine issues and questions;
• Make travel arrangements for functional manager;
• Arrange meeting schedule and venue for the overseas senior managers visiting functional manager;
• Produce letters, reports, memoranda, forms and schedules, utilizing various PC-based software packages;
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, handling courier and filing; and sometimes confidential materials;
• Coordinate with Team Administrators to consolidate the overall department organization chart and staff contacts for the departmental Business Recovery Plan;
• Receive and process information from business units, other departments, HR and coordinate with Team Administrators for various reporting and tracking such as annual leave, compensation leave, financial, operational and personnel changes, while maintaining confidentiality;
• Organize internal and external events, including catering, locations, distribution of information and any gifts or handouts for the event;
• Provide cover for peer colleagues and deputize for senior colleagues;
Skills / Experience / Qualifications
• Ability to work with senior managers across the Group;
• Excellent communication and interpersonal skills;
• Confidentiality
Category:Non-IT  code:new
 
 
Job Requirements
 
 
Management
 

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Contact Details
 
Recruiter
Suhas Konuche
 
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