Administrative Assistant

Location: San Diego, California
Posted On: 8/1/2017
Job Code: 4537_AACA
Job Description
Job Title Administrative Assistant

Duration: 6 months

Key Responsibilities
• This position reports directly to SVP, Product Development
• Work with little supervision to prioritize and make effective decisions on assigned work.
• Use various Teradata tools such as I-Expense, People Soft, Time and Attendance, HR forms, Travel tools.
• Compose and prepare documents, letters, and other correspondence as needed.
• Effectively and efficiently prepare presentation materials.
• Maintain organization charts and distribution lists.
• Handle confidential information with the utmost discretion.
• Coordinate meetings, manage mail, files, supplies, calendars, conference calls, itineraries, and travel arrangements.
• Complete expense reports for executives and associates as requested.
• Make arrangements for special events and coordinate with Corporate Events manager.
• Attend staff meetings and record minutes and action items. Follow-up on action items.

Work Environment
• This position is located onsite at the San Diego office. Normal schedule is 8am – 5pm. Travel is not required.
• May be asked to work a flexible schedule occasionally when business need arises.
Category:Non-IT  code:new
Job Requirements
Skills & Attributes
• Ability to handle confidential materials using discretion is key; will be required to sign an NDA (non-disclosure agreement)
• Ability to multi-task and provide cross organizational support
• Strong written and verbal communication skills
• Excellent attention to detail and strong planning abilities
• Highly proficient in Office Suite and Apple/MAC environment. Superior Excel and PowerPoint skills are required.
• Ability to read, analyze and prepare responses to incoming memos, submissions and reports with little supervision.
• Demonstrated ability to perform research, gather data and do basic data analysis
• Strong work ethic
• High Achiever; strive for excellence
• Ability to handle phone, e-mail and face-to-face communications professionally, and able to negotiate effectively.

Basic Qualifications
• Effective communication skills are essential
• Ability to work well with ambiguity and change
• Attention to detail, meticulous
• Proven organizational skills
• 10-15 years’ experience in similar positions.

• Business/Marketing degree or related course subjects

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Contact Details
Jaya Priya
E-mail Address